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CHAPTER
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Using the Functionality of the BEx Analyzer
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n this chapter we will expand on the information from 3 concerning the functionality of the BEx Analyzer. This is new functionality in BW for the 7.0 version. We will investigate the options in more depth for Analysis mode and move into the Design mode for this user interface. We will look at the functionality of not only the query in this environment but also the workbook. In the past, the workbook has been considered a stepchild of BEx analysis, but in this recent version of BI the workbook has become much more flexible and useable, in part due to the enhancements of the Analysis and Design modes in the BEx Analyzer. This discussion also introduces new functionality accessed via Excel spreadsheets in the BI environment.
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Functions Within the BEx Analyzer Navigation Within the Design Mode
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Before we get into the configuration of the Design area of the BEx Analyzer, a discussion of the results of this toolkit is important so that you can position it within the reporting strategy of your corporation. For a full discussion of the functionality of the Analysis toolbox, refer to 3. This chapter goes through all the drilldown functionality and the use of the navigation process in the BEx Analyzer. Figure 8-1 shows the results of using the Analysis functionality of the BEx Analyzer. A number of components are used here, including Excel functions to change the background colors, font size, and formatting. Also, a picture was added to the header area of the workbook. The BEx Analyzer design functions include the use of radio buttons, dropdown groups, pushbuttons for the execution of different functions, a graphic grid for the display of the report data, a chart item for the display of the information (with the use of a 3D chart), and finally a text item for the display of information about the data and the filters or variables in the workbook.
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NOTE Notice that we are not talking about queries but workbooks. A workbook is a collection of
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queries and/or other items that may be collected together for display purposes such as in documents, graphs, or comments.
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Copyright by SAP AG
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FIGURE 8-1
Use of the Design Functionality of the BEx Analyzer
With the use of the Design mode functions, you can take control of the user interface to produce highly customized workbooks that are flexible and easy to use and that meet the needs of the business users that analyze and review the information. The following illustration shows the Design mode toolbox. We will work through each of the options within the toolbox. This toolbox also provides business users a display Copyright by SAP AG that s similar to Excel formatting something they are very used to seeing. The use of all these functions is based on the BEx workbook. Without the BEx workbook, the ability to save all the formatting and customizing in the BEx Analyzer would be impossible. As in all choices, there are some tradeoffs, and in this case the tradeoff is based on the business users needs. For example, in Figure 8-1 the workbook is not set up for navigation via the context menu based right-clicking any items within the chart. Not to say that this approach wouldn t work. It s just that the workbook is set up so that users can navigate with radio buttons, dropdown lists, and pushbuttons. Therefore, this set of components satisfies the business users need for additional bells and whistles without having to add significant enhanced functionality to the query results. Review the needs of your users, and if the BEx Analyzer is the front-end delivery tool of choice, then you can use the BEx Analyzer Design mode option with very good results. Looking at the workbook in Figure 8-1 more closely, we can summarize the navigation process as follows:
8:
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