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Moving to the Text tab, we enter additional information such as the subject (BWUSER01 E-Mail Query) and change the importance to (High). In addition, we include some comments about the query and its significance, as shown in the first of the following illustrations. At this point, because we are not required to fill in any additional information, we can execute this broadcast and see an immediate distribution of the information to the SAP Outlook box in the SAP system. Because we identified this as the distribution target, we would then look in the Inbox of the SAP system to find the broadcast available for us to review. The second illustration shows the message that is generated once the process is executed, which indicates that the process of distributing the query information has begun.
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If we were to decide to set up a scheduled run of this specific broadcast, we would have to first save the parameters and then set up the scheduled run of the information. The first of the following illustrations shows the pop-up we get when we execute the Save process. We then click the Schedule button to access the Scheduling dialog box for the information about the timing of the broadcast. The second illustration shows this option and the information required.
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Under the Direct Scheduling in the Background Processing section, we choose the option Create New Schedule and set the timing to periodically once a week, as shown here.
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Now, we will change the settings so that the information can be collected and reviewed in the Portal under the BEx Portfolio. With this in mind, we change the distribution type to Broadcast to the Portal and select the option Export Document to Other Folder. We ll also use the CM Repository View and the Public Folder that is available in this section, as shown next.
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The first of the following illustrations shows the final view of this setup. Notice the use of the Public Documents folder in the KM area. This information will be available in the Portal using the BEx Portfolio. The second illustration shows the access point for the Portal and the BEx Portfolio link.
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SAP Business Information Warehouse Reporting
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Summary
This chapter introduced the Information Broadcaster component, along with some of the setup of the basic system as well as the Broadcaster itself. A number of the available options are reasonably straightforward, and the users can work through them with only basic training on the system and BW. In other cases, such as the Exceptions and OLAP processes, additional information is needed. In this chapter, the importance and functionality of the Broadcaster is emphasized. As part of the overall reporting strategy and enterprise reporting process in BW, it s important to map out the architecture and uses of this component early on in the project. Due to the additional setup of the Basis portion of the Broadcaster, it is important to get the Basis system maintenance person involved. This will help alleviate any system issues down the road for your corporation. I can t emphasis enough the flexibility and uses of the Information Broadcaster with the distribution of your data and information to multiple users. This is definitely a component that you will use for getting information to your sales force quickly so that additional information can be available for sales activities, distributing critical operational information immediately so that production lines can be effected and run more efficiently, and analysis of customer needs can be done with the most recent information. In this business environment when information is the key to success getting it to the people that need it is the difference that makes or breaks companies.
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