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FIGURE 3-3 Path in the IMG to activate the History folder in the Open dialog box
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to the objects you have worked on in the past. Figure 3-5 shows the activated DataStore in our BI system. You can see that we have been working with one query, if you access the Open Dialog Box and either default to the History folder or access it by clicking on the History Folder button, the Customer query is the only query that is listed. In the following illustration, you can see that the details of two elements (one query and one workbook) have been stored in the DataStore object, and we are able to navigate to the table contents and see one entry based on User BWUSER01. This information is automatically updated in this DataStore object every time the user accesses the Open dialog box and executes any functionality against any objects.
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FIGURE 3-5
DataStore object for the collection of objects for the BEx Open dialog box
Now that we have reviewed the options of the Open dialog box, we can review the options on the Analysis Mode toolbar. As the following illustration shows, the BEx Analyzer toolbar (Analysis Mode) has several icons assigned. We will discuss the functionality of each: Open You can open workbooks or queries in BEx Analyzer. The Open tool has two submenus, and two Open items appear on the BEx Analyzer menu. To open a query, choose Open | Query from the Analysis toolbar, or select BEx Analyzer | Open Query from the menu bar. When you open a query, it is embedded into the workbook you have currently defined as the default. The query is automatically executed and the current state of the result is returned from the server. Typically, a power user will open a query and work in design mode to customize it, and then save the query to a workbook that the business user can use for analysis. To open a workbook, choose Open | Workbook from the Analysis toolbar, or select BEx Analyzer | Open Workbook from the menu bar. A workbook delivers the interface for your query. This is the typical interface a business user would use to access queries. In addition to the Open function for queries and workbooks, you can also access Local History from the Open function s submenu. The number of workbooks or queries displayed in Local History is determined by the Maximum Number of Objects in Local History setting in the Global Settings dialog box.
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Navigating Through the BEx Analyzer
Save You can save workbooks or views in BEx Analyzer, either under existing names or with new names. The Save tool has three submenus, and three Save items appear on the BEx Analyzer menu. To save a workbook, choose Save | Save Workbook As from the Analysis toolbar, or select BEx Analyzer | Save Workbook As from the menu bar. After you have opened a workbook or embedded a query into a new workbook, you can navigate the query and generate different views of the data. If you want an end user to be able to save the state of the query after analyzing and navigating it, uncheck Reference the View in each data provider. Otherwise, the workbook will open with the original state of the query or query view. In this way, the power user who creates and configures the workbook determines the extent to which the end user can interact with and navigate the query. To save a workbook with a new name, choose Save | Save Workbook As from the Analysis toolbar, or select BEx Analyzer | Save Workbook As from the menu bar. To save the current navigation state (view) of the data provider assigned to the design item in the currently active cell, choose Save | Save View. In any case, after the Save operation, you will be required to enter a text name for the workbook.
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