Navigating Through the BEx Analyzer in Microsoft Office

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Navigating Through the BEx Analyzer
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alongside the workbook or query shortcuts. This allows you to check whether the workbook or query you want to access refers to the system that you want. Log On with Attached SAP GUI When this function is checked, you will receive messages (such as transport messages) from the server. In some situations this is necessary for example, if you save a workbook while you have the standard transport system activated. Typically, you will want to leave this function unchecked for performance reasons. Launch Legacy Version from Easy Access Menu This feature determines which version of the BEx Analyzer should be launched from the RRMX transaction of the SAP BW system. If you select this option, the SAP BW 3.x release of the BEx Analyzer is launched when you use the RRMX transaction in the SAP BW system. If you do not select this option, the SAP BW 7.0 release of the BEx Analyzer is launched. Launch Analyzer when Excel Starts If this option is selected, BEx Analyzer starts as soon you open Microsoft Excel. If this option is not selected, you must start BEx Analyzer manually. Cancel Pop-up Delay Set this to the amount of time you are interested in viewing any pop-ups on your screen. Set this option to a longer time to review comments. Select Default Workbook is the second tab, and its options are just a few: Current Default Workbook To execute this option, you must be viewing a workbook and therefore be able to effect that workbook. Thus, you can set the current workbook as Current Default Workbook or you can select the Use Default option for the workbook that has been system assigned to you as the default. Finally, there s the option Use SAP Standard Workbook as the Default Workbook. One of the uses of this function is to identify a default workbook for all your queries and thus control the format, style, and functionality of the queries so that they re all saved with the same look and feel. Trace is the third tab on this dialog box, and the options on this tab allow you to manage some of the processing of queries. The trace file is a text file that contains a log of BEx Analyzer s activities. It is stored in your system s temporary folder. You can view and set several trace file properties. The Trace File Name field displays the path to and name of the trace file (e.g.,BWUSER01Trace.txt). Select the Record Trace check box to record trace information to this file. You can delete the contents of the trace file by switching Record Trace off and back on again. Save the contents of your trace file before you turn off Record Trace. Choose the Display Trace button to display the file using your system s default text editor. The trace display is not constantly updated, meaning you must repeat the Display Trace command whenever you want to see the most recent entries. Statistics is the final tab. It allows you to record statistical data (for example, the time taken to execute a query). You can use this data to analyze performance issues, or to get technical support if needed. Select the Collect Statistic Information check box to enable this setting. The system then records the statistical information. When you choose the Display Statistic Information button, the system displays the statistical information in a separate workbook.
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Choose Global Settings from the Analysis toolbar, or select BEx Analyzer | Global Settings from the menu to access this setting. Context Menu for Selected Cell (menu only from the BEx Analyzer drop-down) You can access the context menu to perform OLAP functionality, access item properties, or delete items via the menu bar if you don t have access to a secondary mouse click. The context menu provides access to OLAP functionality (if available for the selected cell) in analysis mode, and allows you to delete an item and access its properties in design mode. If you cannot access the context menu with the right mouse button (secondary mouse button), you can access it with the following menu function: BEx Analyzer | Context Menu for Selected Cell. Design Toolbar (menu only from the BEx Analyzer drop-down) The same functions that appear on the Design toolbar are available via the BEx Analyzer menu bar. This offers another option to access the icons and functionality for the Design toolbar that show up as a separate toolbar on the screen. We will be going through all these functions in 8 and therefore will not expand on them at this time. From the menu bar, choose BEx Analyzer | Design Toolbar, and then select the submenu item that corresponds to the tool you want. Connect/System Information You can connect to a system, display system information, and disconnect from the system with the Connect function (available on each of the tab displays), which is a toggle function. Here s the information displayed in this pop-up: User Client Number, User Name, Language, and Application Server System System Name, System ID, Host, SAP Release Database Database, DB Host, Database System Hardware Machine, Operating System, IP Address, Time Zone, Datastamp RFC Protocol, Character Type, Integer Type, Floating Type To connect to a system, choose Connect from the Analysis toolbar, or select BEx Analyzer | Connect from the menu bar. If you are already connected and wish to view system information (which also allows you to disconnect from a system), choose System Information from the Analysis toolbar, or select BEx Analyzer | System Information from the menu bar. About (menu only from the BEx Analyzer drop-down) You can display BEx Analyzer s splash screen. From the menu bar, choose BEx Analyzer | About. Application Help You can launch the SAP Library documentation for BEx Analyzer. This allows you to access SAP help for use with the functionality of the BEx Analyzer. From the menu bar, choose BEx Analyzer | Help.
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