Restricted Key Figures at the Query Level in Microsoft Office

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Restricted Key Figures at the Query Level
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Now we can review the process at the query level, which is very similar to the process at the InfoProvider level. The big difference is that these RKFs are not connected to the InfoProvider and therefore are only available to one specific query. This can be a definite blessing because each company has a process to define whether an RKF is correctly configured. Therefore, use it in a query that is being developed and reviewed by the power users. During this review, the definition of the RKF is also reviewed and confirmed to be correct. Once this is complete, if needed, we can identify a query-level RKF as an InfoProvider-level RKF. To initiate this process, you need to have dragged and dropped a basic key figure into the column or rows sections. Alternatively, you can access the context menu of the heading of rows or columns and create a structure, and then drag and drop a basic key figure into that area. Then go to the Rows/Columns section of the Query Designer and access the context menu on the heading Key Figure. This was created once you moved the basic key figure over. The first of the following illustrations shows this activity. Once this is complete, you will see that a placeholder has been created below that structure. The label is a bit different from the InfoProvider-level RKF. In this case, the heading is Selection 1. Within the context menu, choose Edit (not New Selection, because that will just add another placeholder for you in the Key Copyright by SAP AG Figure node). The second illustration shows this activity.
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We will use this RKF to provide our second column with information about the year 2003 only. Therefore, we will use the same basic key figure Sales Volume EUR and drag and drop over the calendar year/month and restrict it to the values within 2003. The first of the following illustrations provides a view of the results. The process of restricting at this level is the same as what we did with the InfoProvider-level RKF. We ll now add one more RKF to the picture, but rather than starting from scratch, we will copy over the RKF we just finished creating. The second illustration shows the start of this process. From the context menu of the new RKF, select Copy and then Paste as Child, as shown in the third illustration, which places the RKF at the level of the Key Figure node. This allows us to add one more restriction to this existing RKF.
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Finally, we add the characteristic for Distribution Channel to this RKF. We are interested in the sales revenue for 2003 for the specific distribution channel Final Customer Sales. The following illustration shows the final view of this RKF. Click OK, and we now have three RKFs in our query. The entire process is complete. We can now
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look at the results of our RKFs in the executed query. The illustration on the next page shows the query results for this process. As you can see, we now have more detailed information for sales revenue and even more detail for sales revenue for a particular distribution channel.
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