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SAP Business Information Warehouse Reporting
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As you can see, we are developing a query that will have long-term use because we can enter any month/year into the variable screen and have the query adjusted based on that information. Now, we can take this one step further. Let s go back into our query and set up the other column with variables. Thus, we will have a query with a series of variables in it controlled by just one variable that the end user sees. We are looking to go back and add these variables to the second column and upgrade the query for all of the data. The first of the following illustrations starts the process. Stepping into the column for Feb, we can use the same variable we used for the initial column, but we will use the Offset option to add 1 to the variable. Thus, at time of execution, it adds one month (in this case) to the month entered by the business user. The second illustration shows that we have now included the text variable as well as the characteristic variable. We now need to include the option for the offset. The final illustration shows the steps included in this process.
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Enhancing the Use of the Characteristics in the BEx Query Designer
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Right-click the variable and choose Set Offset for Variable. A dialog box appears in which you can increase or decrease the offset, as shown in the first of the following illustrations. Once that is complete, choose OK and you will be sent back to the initial screen. The second
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illustration shows the final result. Execute the query, and you can see that there is only one variable to fill in.
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Copyright by SAP AG
The result of the query is that both columns are filled in with the appropriate information and the columns are filled in with the appropriate months. The next two illustrations show the results in the query. You have now created the initial columns of a rolling forecast report,
6:
Enhancing the Use of the Characteristics in the BEx Query Designer
and all the business user sees is one variable that will control the entire query. As you can see, this is a very powerful option that helps decrease the maintenance of the variables and queries.
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Copyright by SAP AG
Formula Variables
The next variable we will review is the formula variable, which is specifically used in the calculations with key figures. Formula variables are used for additional analysis for what-if statements: What if the revenue was 10% higher What if my costs were 5% lower What are the average costs for my divisions You can use the formula variable to fill in the number of stores, and including a formula variable in the CKF configuration will provide it to your business user. This is a very powerful tool to use for analysis purposes. Formula variables represent numerical values. Numerical values are also used for calculating exceptions and conditions, and you can use formula variables
SAP Business Information Warehouse Reporting
there as well. The following illustration shows the initial view of where we start to create formula variables.
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As you can see, we are accessing the CKF screens to start this process. Once you execute this option, you access the CKF screen, where you can create a formula variable in the lower section of the screen, as shown in the following illustration. Now we are going to use one of the available months and multiply that with the formula variable. The creation of the formula variable is not much different from the others we have discussed.
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6:
Enhancing the Use of the Characteristics in the BEx Query Designer
The next two illustrations take us through the screens we will see. The General tab is no different from what we ve seen before, and we are going to use a manual input approach to this variable. The one thing that is different is the identification of a UOM or currency. In this case, we are looking at a number so that if there are different currencies, we can execute this without having to deal with the different currencies. We will discuss the currency conversion and UOM conversion in 13.
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