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NOTE Note that when variables are filled automatically, they do not have to be ready for input,
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which means a variable screen does not need to appear when you execute the query or web application. The user opens the query with the authorization variable, and only the data that corresponds to their authorizations is displayed.
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Pre-query/Result Query There are a number of other uses for variables too many to
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elaborate on in this book. However, we should discuss some additional functions before we finish off variables. One of the ones used quite frequently is the pre-query or result query. There is no function in the query process that states specifically that a particular query is a pre-query or a result query. This naming convention is only due to the use of the specific query. The concept here is that you have a list of, say, divisions that you are interested in seeing on an ongoing basis. These are the divisions you are responsible for and maintain. Now, if you have authorizations set up, you don t have to go through this process. However, if you need to, it s a good process to be aware of for variables. We will be using two queries. The first query is the control query, and the second query is the display query. The first query will be used as a filter in a variable for the second query. This is accomplished by using the characteristic variable with a process type of Replacement. In this process type, the only source of information has to be a query thus, the use of two queries for the execution of this concept. The setup is not complex, but rather just a bit unusual. Therefore, set up a query with a limited number of divisions your divisions. Then use the main query and set up a variable on the characteristic division with the Replacement Path process type and use the control query as the source of information. Once you execute the main query, the control query will be executed first. Then you can fill the main query with the selections used in the control query. This will generate a final view of the query with the desired divisions. The following illustrations show the steps involved. The first shows setting up the control query with a limited number of divisions, and the second is the view of the control query.
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Enhancing the Use of the Characteristics in the BEx Query Designer
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The first of the following illustrations shows setting up the variable on the characteristic Division in the main query. The second shows setting up of the variable with Replacement Path used for the Processing By option. The final illustration shows the use of the query in the replacement process.
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SAP Business Information Warehouse Reporting
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The first of the following illustrations shows the final view of the variable in the configuration of the Query Designer, and the second shows the results of the query. There is no pop-up for changing the control query; therefore, you will always get the expected results.
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This is a perfect example of using the Replacement Path option in queries. You may also find that this is a good solution if you are looking to use two conditions (details later in 8) in one query. If you are using more than one condition in a query, you may find that depending on how you drill down in the query, your conditions will become confused and give you incorrect answers. Using the pre-query/result query option will help in organizing your conditions and make sure that during the drilldown you always get consistent results.
Other Settings for Variables To complete this portion, we need to round out the discussion concerning the use of selection settings in the variable. Table 6-10 provides a list of the selection options. To show some of this functionality, we ll go through a couple of examples. In the first of the following illustrations, we have defined a variable with the Multiple Single Selection option. The second illustration shows this option in action in a query execution. Using the selection
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