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When the R/3 printing system is going to process an output request, one of the steps to be performed is selecting the spool server. By default, R/3 commonly has the static selection option for choosing the spool server, meaning that this is a constant definition and does not allow for load balancing. Using dynamic spool server selection, the system can automatically balance the load of the spool processes by means of assigning alternate servers. Dynamic selection of servers has certain limitations when using local R/3 printing, such as access methods C and L. Refer to the latest SAPnet notes and the online printing guide for current status.
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To create a new spool server, go to the main spool administration menu by selecting Tools CCMS Spool Spool administration from the initial menu (transaction code SPAD). Then select Configuration Spool server or click on the Spool server push button. Switch to change mode by clicking on the Change icon. Then click 475
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Managing Spool Requests on the Create icon on the application toolbar or select Spool server Create from the menu. Fields on this new screen have the following function: System name. This is the name of the server. You can assign any name, although R/3 normally defaults to hostname_SID_instance_number for example, k2p001_K2P_00. Short text. This is located right below the system name for entering a brief description of the server being defined. Server class. Indicates the class of server. Available values are: V: High printing volume P: Production printing T: Test server or test printing D: Desktop printing Logical server. Selecting this flag defines the spool server as a logical spool server. This selection will force users to define the field Mapping that will appear when the Enter key is pressed or the definition is saved. Mapping. Only appears when defining logical servers, in which case users must select the server to which a logical server must be mapped. Nonexclusive server. Activating this option removes the static spool server selection. By default all output devices are handled exclusively by a single spool server. This flag is useful when the primary spool server is unavailable, because the system can redirect the spool requests to an alternative server. This flag is also selected for enabling printing load balancing. The system will look for the best or least loaded spool server based on the defined spool server hierarchy. Alt. Server. This is the name of the alternate spool server. It can be used by the system if the primary spool server assigned is not available, so it will be able to process pending spool requests. This alternate spool server can be either real or logical.
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There are several ways of calling the spool request management functions: From the main menu, select Tools CCMS Spool Output management From any menu, select System Services Output controller Directly enter transaction code SP01 in the command field Figure 14 3 shows an example of this screen.
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Figure 14 3: Initial output controller display (SP01 transaction). This initial output controller display behaves like a selection screen, where you can search spool requests by spool request number, spool request name, user name, date, client, and so forth. By default, the screen always presents the logon user name, the logon client, and the system current date but these parameters can all be overwritten. Once the selection criteria is entered, just press the Enter key or click on the Overview (Continue) icon on the standard toolbar to display a list of spool requests matching the criteria. The spool requests which have been successfully printed and for which the user had selected the flag Delete after print are automatically deleted from the system, and therefore will not appear on this list. On this screen, the system displays information about the spool requests arranged by columns. These columns are Spool no. It's the spool request number as it has been automatically assigned by the system. Generation date. Date in which the spool request was generated. This column can be toggled with the client and user name information by clicking on the User name push button on the application toolbar. Time. Time when the spool request was generated. Output status. Indicates what the status is of the spool request. The system can display the following output statuses: : For this spool request no output request (order to print) has been generated. Wait: The output request is waiting to be processed by the spool system. It has not yet been sent to the host spool system. Process: The spool work process is formatting the spool request to be sent to the printer. Print: The host system spool is processing (printing) the SAP output request. Compl: The output request has been completed and successfully printed. <F5>: This status indicates that there is more than one output request for the same spool request. You can double click on this status field to show all the associated output requests or, alternatively, select the check box to the left and click on the Output request push button on the application toolbar. Problem: A problem has occurred during the output request processing. The printing might have been generated; however, it might not be correct or correspond actually to the expected printed format. Error: There is a severe printing error. No output request is generated at the physical printer. Archive: For spool requests that were sent to an archiving device. The spool request has been processed by the spool system and is waiting for archiving. Pages. Indicates the number of pages of the output request. 477
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Printing and Displaying Spool Requests Title. Displays the title of the spool request if the user entered one when submitting a spool request, otherwise the system by default shows as the title the type of request, the device name, the program, and the first three characters of the user name. From this spool request screen, you can perform several useful functions as introduced in the following sections.
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