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Defining R/3 Printer Devices
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For the R/3 system, a printer is defined as an output device, just like a fax or optical archive equipment. The R/3 system includes an extensive spool administration transaction for defining and managing all aspects of printing configuration and output devices. To call this transaction, from the initial R/3 menu, select Tools CCMS, and then Spool Spool administration or, alternatively, enter transaction code SPAD in the command field. Figure 14 5 shows the initial spool administration screen. It has two parts:
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Figure 14 5: The Spool Administration initial screen (SPAD transaction). Since release 4.0 it is possible to define the initial screen for spool administration: system managers accustomed to previous releases can use the old initial administration screen or can decide to switch to the new one. To select the initial spool administration screen that will be displayed when calling transaction SPAD, from the menu Settings Configuration select the option required. 480
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Defining R/3 Printer Devices The initial administration screen has several parts that will show more or fewer components depending on whether simple, extended, or full administration is selected. Fields and options for the simple screen are: Selection model field. This field is designed as an improvement in the method of selecting spool objects. For example, if there is a collection of device types whose names begin with ZZ, then by entering in the selection model field and selecting the Global pattern radio button, it is possible to search for all device types whose names begin with ZZ. If, on the contrary, the No pattern radio button is selected, all device types are listed. Configuration. This includes four items in the simple administration screen that are the only options for output devices: Output devices: this option is used for displaying, managing, and defining devices. Spool server: this option shows all spool servers defined in your system, and is also used for creating new spool servers or deleting existing ones. Access methods: this option shows all possible access methods, and can display devices or output requests for each existing method. Destination hosts: this option displays a list of destination hosts, associated devices, and possible errors. When full administration is selected, the screen includes additional options for configuration of device types, output management systems, character sets, and text pools for title pages. These options are explained in several sections throughout the chapter. Administration. The lower part of the screen includes four push button functions that are used for administrative purposes, including deleting old spool requests, performing checks and consistency checks of the spool system, and displaying a list of print requests. In this section, only the process of creating a new printer a new output device is explained. In following sections, all the other options are described with the help of a case study. To change or create a new printer, from the Spool Administration initial screen, click on the Output devices push button, or select Configuration Output devices from the menu bar. On this screen, select the change mode by clicking on the Change icon on the application toolbar. The system will display the list of current output devices. On this screen, click on the Create icon for defining a new output device. Figure 14 6 shows the new display.
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Defining R/3 Printer Devices Figure 14 6: Screen for creating new output devices. To define a new output device you must at least fill up the required entry fields (those which include the sign). Notice that the system already has filled up some default values. Fields on this screen are as follows: Output device. It's the name of the device as it will be known to R/3 users. Short name. You can enter a four character short name, just as in releases prior to 4.0. Device type. Corresponds to the device model for the printer, fax, archive, or other output device. You can click on the possible entries arrow to show a list of available device types as included in the standard system. If the printer you want to connect does not exist and there is no compatible model, you might have to define your own device type. Spool server. It's the name of the SAP instance running a spool work process. If there is more than one SAP spool server, you can select it from the available list by clicking on the possible entries arrow. Host. This is a display field which shows on which host server the spool work process is running. Host printer. It's the name of the printer exactly as it's defined at the operating system level. In Windows systems, it might be something like LPT1:, LPT2:, or even a UNC name such as \ \myserver \ myprinter. Device class. Shows the device type. Figure 14 7 shows the dialog box with the available device classes. For printers, which is the most common class, leave this field blank.
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Figure 14 7: Dialog box with available device classes. Access method. The access method specifies the communication path between the SAP spool system and the host spool system: it's the method used by the SAP spool to transfer the data to be printed to the host spool system. Access methods specify how and when the print formatting is processed for the subsequent transfer and processing by the host spool system. You can display a list of the available access methods by clicking on the possible entries list arrow. For definitions of printers as output devices, you should select between the following: An access method for local printing, that is, when the SAP spool work process and the host spool are running on the same host. In this case you must choose between: Access method L. Suitable for UNIX systems, where the SAP spool system stores the print job as an operating system file which is sent to the host spooler using the typical lpr or lp commands. The exact command is specified using an instance profile parameter. With method L, the SAP system can query the host spooler about the status of the output request. Access method C. This is used for Windows NT systems and, in this case, no operating system file is generated. The SAP spool system directly passes the data to the Windows print manager. Access method E is intended for printers that must be connected over an external output management system. Access method F, known as front end printing, can be used for output requests that should be printed locally on a user's PC. 482
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Defining R/3 Printer Devices Access method I is intended for use with archiving devices. An access method for remote printing, as specified when the SAP spool work process runs on a different server than the host spooler. In this case you can choose between: Access method U. This is remote printing with the Berkeley protocol. If you enter access method U, press the Enter key. The system will display an additional input field, Destination host, where you must enter the hostname where the printer is configured and which is handling the operating system spool requests. Access method S. This is remote printing using SAP protocol. Access method X. This is the method intended for SAPcomm device types. Access method Z. This can be used for IBM AFP devices. The next section discusses in more detail the access methods. Model name. This name is for documentation purposes only. Location. This field is intended for informative purposes only. You can enter a brief description here about the printer and where it's located. This is an optional field. Message. Together with the previous Location field, this is another field for informative purposes which can be used for administrators to display a special message when users select this printer as the output device. It's an optional field. When it is left blank, the system will show the informative text as entered in the Location field. SAP title page. When this check box is selected, the output device by default prints out a SAP title page (a cover sheet). Lock printer in R/3 system. As an administrator, you can use this field to temporarily lock a printer from being used within R/3. On the Spool Administration: Change Output Device screen, there is an additional screen that can be called by clicking on the Next Screen icon (right arrow near of the upper left corner). Figure 14 8 shows this second screen, where you can specify the following items: Lang. cover sheet. To specify the language for the text included in the title page (cover sheet). Host title. If there is a space character, the SAP cover sheet will not be printed. Options D or X force printing of printer defaults or the SAP cover sheet, respectively. Monitoring using monitoring infrastructure. When this flag is set, the system monitors the spool requests. Some caution must be exercised when using this flag, since massive monitoring of output devices can affect the system's performance. No longer ask for print requests in host spool. When this option is set, the SAP spool system does not request the output status to the host spool system. Setting this option might be good for performance reasons; however, once the print request is successfully sent to the host spool system, the output controller will not check the actual status of the printing, so that if there is any error at the host system spool, the SAP system will not know. Each copy as a separate request. The system can generate as many output requests as the number of copies specified for printing. Sequential request processing. In R/3 version 4.0 you can have more than just one spool work process for a server. If you want to assure that spool requests generated for a given device are processed sequentially, set this flag. Otherwise spool requests could be reordered during processing. SAPscript additional information. Options included here are intended for SAPscript, in case you need to change or shift the SAPscript output.
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