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To manually start a report with the reporting functions, users must know the report name. In the SAP system, most standard report names start with letter R. However, customer created reports should start with letters Y or Z. Reports are grouped in classes, for example, sales reports, stock movements, and projects. Report classes can be very useful for finding report names. To find report names, from the reporting screen select Utilities Find Program from the menu. The system shows the ABAP program directory search screen, like the one in Fig. 5 25. The report search screen (titled ABAP Program Directory) appears.
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Figure 5 25: Program directory selection screen. In the program field enter the part of the report name to search for and use wildcards (* or +). The * wildcard replaces multiple characters, while the + wildcard replaces a single character. For example, RSM* will find all reports starting with RSM, and RSPA++00, will find all reports starting with RSPA and ending with 00. Wildcards can be used anywhere in the field and as often as you want. For example: Z*PS* will find all reports starting with Z (customer developed reports) and having PS anywhere in the middle strings.
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Once the program field is specified, press the Execute button. The system will display a list of reports matching your criteria or a list of report classes. If the latter is displayed, you have to double click on any line to display a list of reports belonging to the class. Repeat the process until you find the report needed. Once the 145
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Using Selection Criteria report is found, it can be directly called from this screen by positioning the cursor over the line and pressing the Execute button or by choosing the Program Execute function from the menu bar. The difference with this process in respect to the reporting screen is that if the report requires a variant, it won't allow the execution from this screen. Users can find the name of the report directly within their usual tasks, so are able to call it even when they are working on different menus or applications. To find the name of the report, first call the report within the normal tasks and select System Status from the menu bar. The name of the report appears either in the Report field or in the ABAP program field.
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The selection criteria are input fields which allow users to delimit the type and amount of information they want the report to process. If no criteria are specified, the result of the report execution can be a long list including data which is not needed for the users. For example, to analyze materials movements in a warehouse, users should enter the warehouse ID as the criteria. The report will process and display only lists matching the selection criteria specified. But selection criteria are not limited to specific values for the input fields. Some input fields permit the introduction of value ranges and multiple ranges, for example, if you want to display those customers that have been billed between $1000 and $5000 or if you want to search for customers in the states starting with A and C, plus Pennsylvania. As more values are entered in the selection criteria fields, the output can be more specific and the lists will be smaller. If the system can't return all data because of processing limitations (for example, because it exceeds the maximum time for online processing), it displays a message in the status bar. Often in a report you find two types of selection criteria: Database selections, which determine which records are selected from the database Program selections, which are an additional filter to tell the system which of the fields from the records selected will be displayed on the list You can get the additional selection options by positioning the cursor in the input field and clicking on the Selection options button on the application toolbar. By using the selection options and the multiple selection arrow, users can specify complex search criteria, including multiple value ranges, AND and OR conditions, and so forth.
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