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The R/3 system menu includes some additional utilities which users can find helpful and which they might need from time to time, for example, sending messages to other users or downloading/uploading lists or documents to/from PC files from/to the R/3 system. The next sections briefly explain how to do this.
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To send a short message to another R/3 user, select System Short message from any screen. The system displays a screen similar to the one shown in Fig. 5 31. Just write the message in the Note area of the screen 153
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Downloading Files to the Windows PC and specify the recipient name in the input fields below. When you are done, just click on the Send button to deliver your message. This is a fast way to call the basic SAPoffice function for sending messages between SAP users.
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Figure 5 31: Sending a short message. For more extensive information about the functions of SAPoffice, please refer to the SAP online documentation.
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Every list generated in the system as well as most screens that generate a print screen can be downloaded to PC files for further treatment or for other analysis or documentation purposes. Similarly, you can upload files from the PC, for example, ABAP source code. While in the ABAP editor, you can find the upload and download functions under the Utilities menu. When the screen displays a printable list, you can decide to save it to a local file. To do so, from any R/3 screen, select System List Save Local file. The system will display a dialog box with three options from which you can choose your output format. Select the one which best suits your needs and press the Continue button. The system will display another dialog box requesting the path and name of the file in your local PC. It normally shows the work directory path where the SAPGUI is installed. Enter the file name and press the OK button. The list will be transferred to your local PC. TRICK If you want to override the default path name the download or upload dialog box, go to your user defaults (System User profile Own data), and set the parameter GR8 to your desired path.
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With the EnjoySAP release (SAP R/3 release 4.6), the SAP user interface takes a step forward to a modern, role based, personal, easy, and flexible end user working environment. It has been, in fact, a release targeting and focusing on users and usability, and on enhancing the system from an end user point of view.
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Downloading Files to the Windows PC Previous R/3 releases included lots of new components, functionalities, add ons, industry solutions, and technology advances, and also new but not revolutionary user features. The EnjoySAP release has dramatically changed the user interface, going beyond just designing appealing and colorful features, to fundamentally distinguishing between different types of users by delivering a role based user interface. One of the features included in EnjoySAP most in demand by users is the ability to tailor the interface, so that now users can add their own icons for their most used functions to the application toolbar. Figure 5 32 shows an example of a screen from the EnjoySAP release.
Figure 5 32: Example of interface with EnjoySAP release. (Copyright SAP AG.) Based on Java and ActiveX technology, integrated with ABAP objects, the user interface acts as a control container, thus providing multiple facilities for interacting with other objects and desktop applications. Focusing on user needs and new ways to interact with the system, some of the main features and capabilities of the user interface of the EnjoySAP release are: Role based interface with many personalization facilities. Redesign of visual and graphical elements for easier recognition of important parts of the applications. Easily changeable appearance of screen and screen elements. Active environment with integration with other desktop applications. Supports for defining favorites in frames, tree structures, tabstrips, and subscreens. Favorites can be R/3 transactions, reports, Web sites, external applications, or other SAP New Dimension solutions. Drag and drop capabilities. Ability to use the interface as a container of objects such as documents, pictures, sound, and so on. Ability for system managers to prepare and customize menus and screens for end users. Automatic integration of the authorization system and profile generator with the role based interface concept. Better context sensitive help. Definition of user default values.
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